However, they may be linked indirectly to owners, depending on your form of organization and chart of accounts.įirst of all, understand that Expense Claims are used to record payment of company expenses with non-company funds. You are correct that expense payers are not linked in any way to employees. Having now used the Expense Claims module quite a bit and done some experimenting, I believe I can explain some of what you are seeing. And also an unexpected appreciable aspect of your Desktop version is its incredible speed compared to all SaaS solutions! I have noted that “members” in "capital accounts do appear as payers, but it will be good to show between brackets in the dropdown list whether they are members or employees, given that the resulting entries are not the same, otherwise if a owner is also an employee, it is not possible to known which option in the dropdown box is correct).įantastic software by the way! After trying and wasting time with a lot of other solutions, I can say Manager.io is actually the only one to properly and cleanly handle multi-currencies (apart from the simple but very efficient homemade Access/VBA system I was using before :)). When creating a Payer, it does not seem to be linked in any way with an employee (it would make sense to add a payer from the list of “Employee clearing account > xxxx” so that expense claims can be repaid easily at the same time as the salaries). Has this been implemented already? Right now I can see that there are no payers by default (even if there are employees). ![]() Basically you will have list of pre-defined list of payers who can pay for out of pocket expenses and each can be linked to credit account. Thanks very much.Ĭredit account will be deducted from name of Payer. I’m curious what others think about the right way to do this and when we can expect the promised changes to the module. If I pay for travel from personal funds, I suppose that might be viewed as an equity contribution. My business is a sole proprietorship, and the traveler is almost always me. But that requires a second transaction and doesn’t seem logical. Then I can spend money from a cash account to clear the payable. The only way I can avoid the reimbursement defaulting to Suspense is to place it into my Accounts Payable liability account. I can then enter the category totals into the expense claim, splitting the entry into multiple lines for various expense accounts they appear in the Expense account summary correctly. ![]() The form sorts these into ledger accounts that match those set up in my chart of accounts (Motor Vehicle Expense, Meals and Entertainment, and Travel). My company has a detailed expense report form on which the traveler records daily expenses. ![]() What I’m trying to do is use Expense Claims to enter travel expenses that are billable to clients but were paid by personal cash and credit cards of the traveler. There is a suggestion I should be able to associate payers with specific equity accounts, but only Income, Expense, and Liability accounts show up in the menu, despite having established an equity account for myself. Some responses say the Credit Account is a holdover that will disappear, but it hasn’t. I’m confused by information in the Wiki and Forum about Expense Claims.
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